General Statement of Duties

Performs professional and managerial work planning, organizing, and directing the administrative functions of the Town including finance, human resources, risk management, and other functions; serves as Town Clerk.

                                                 Distinguishing Features of the Class

An employee in this class plans, organizes, develops, and implements budgets, policies, research efforts, problem solving, and other administrative activities in cooperation with the Mayor and Board, Town Administrator, and department heads in the Town.  The employee supervises and participates in the finance, human resource management, safety, and risk management functions for the Town.  The employee also performs the statutory Clerk functions.  Work includes developing policies and programs, researching data and trends, and coordinating various activities such as special studies and projects, improvements, and other special projects.  Work requires sensitivity to the needs of the total municipal organization, support to management in the research and budgetary tasks, and use of sound judgment in decision making and in maintaining confidentiality. Work is performed under the general supervision of the Town Administrator and is evaluated through periodic conferences, observation of results achieved, and review of records, reports, and files.

                                                         Duties and Responsibilities

Essential Duties and Tasks

Supervises and participates in administrative functions of the Town including finance, utility customer service, human resources, Town Clerk function, and reception and administrative support.

Performs the statutory Clerk to the Board activities; attends Board meetings, takes and prepares minutes; drafts resolutions; assist the Mayor and Board with correspondence, appointments, travel and meetings; ensures that minutes, ordinances, resolutions, and related documents are preserved as appropriate;  participates in preparation of agenda packets for Board meetings; insures proper legal requirements are met for open meetings, advertising meetings, etc.; affixes Town seal and certifies sufficiency of annexation petitions; insures proper storage and easy retrieval of public documents.

Supervises and participates in financial management for the Town; maintains general ledger; coordinates annual audit process; supervises and participates in accounts receivable, accounts payable, payroll, utility billing and customer service, and zoning customer service; backs up staff; performs or supervises fixed assets accounting.

Participates with the Town Administrator in development of the Town’s budget; participates in revenue projections, preparation of budget spreadsheet, and budget message; participates with Town Administrator, Mayor and Board in review and projection of expenditures; administers finance department budget.

            Serves as the Human Resources Officer with responsibility for establishing, maintaining and administering in consultation with the Town Administrator the compensation, benefits, recruitment and selection/promotion, policy interpretation and administration, employee relations, discipline, conflict resolution, legal compliance, employee training and development, performance evaluation, and other human resources functions; works with department heads, supervisors and employees on difficult personnel issues; coordinates pre-employment drug screening, license checks and background investigations; oversees payroll for proper compensation, leave accrual, benefits withholdings and other issues.

Supervises and participates in safety and risk management programs; develops safety and wellness programs; participates in accident investigation; manages and serves as liaison with risk management vendors including workers’ compensation, property, casualty, and liability insurance.

            Provides information, problem-solving, liaison with Town staff, feedback, and consultation with

department heads and staff regarding procedures, policies, and other issues.

            Interprets, explains, and answers questions on Town ordinances for the public, news media, and Town staff; performs research as needed.

Coordinates and prepares any special research reports on a wide variety of functions and issues for the Town.

Hires, trains, supervises, and provides performance coaching and evaluation to assigned staff.

Plans and manages the use of technology for the Town.

Additional Job Duties

Performs related duties as required.

                                                Recruitment and Selection Guidelines

Knowledges, Skills, and Abilities

Considerable knowledge of the theory, principles, and modern practices of public personnel and human resources administration.

            Considerable knowledge of the laws, regulations and court cases related to human resource management and the ability to ensure organizational compliance.

Considerable knowledge of the trends, legislation, policies, and regulations being required of municipal government.

Considerable knowledge of the laws, regulations, principles, and practices of management and supervision including motivations, communications, leadership, conflict resolution, performance coaching and evaluation.

            Considerable knowledge of the needs and resources to meet municipal information technology efficiencies.

Considerable knowledge of North Carolina General Statutes and of local ordinances governing the responsibilities of Town Clerks.

            Considerable knowledge of standard and approved practices and procedures employed in the

processing, safekeeping and utilization of official Town records and documents.

Considerable knowledge of North Carolina General Statutes and of local ordinances governing municipal financial practices and procedures.

Considerable knowledge of the principles and practices of public finance administration, including principles and practices of municipal accounting.  

Considerable knowledge of the principles and practices of the application of technology to a municipal environment; skill in the use of spreadsheets for tracking and analysis.

Considerable knowledge of the organization and functions of Town government.

            Skill in collaborative conflict resolution, problem-solving, public contact, and public presentations.

            Skill in the use of office technology and specialized software for financial and human resource management.

Ability to analyze facts, programs, trends, and costs and make recommendations and comprehensive reports in oral and written forms.

Ability to communicate effectively with elected officials, managers, other government officials, employees, and the general public.

Ability to maintain the appropriate confidentiality of activities and management discussions.

Physical Requirements

Must be able to physically perform the basic life operational functions of fingering, talking, and hearing.

Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a

negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

            Must possess the visual acuity to analyze data and figures, operate a computer terminal, and do

extensive reading.

Desirable Education and Experience

Graduation from a four-year college or university with a major in public administration, political science, business or related public service field and considerable experience in financial and human resource management, public policy, or related public sector activities; or an equivalent combination of education and experience.

Special Requirements

            Ability to obtain Certified Municipal Clerk status from the School of Government.

            Ability to obtain Certified Finance Officer from the School of Government.

            Willingness to attend the Basic Employment Law class at the School of Government.

Please send resume' and cover letter to Kelly Skinner at kskinner@ucpcog.org.